Votes and resolutions |
Resolution
A resolution is a decision made by a cooperative. There are two types of resolution: special and ordinary.
Ordinary resolution
This is a decision passed by a simple majority of voting members at a general meeting or by a postal ballot.
Special resolution
A special resolution is a decision passed by a:
- two-third majority at a general meeting
- two-third majority in a postal ballot
- three-quarter majority in a special postal ballot.
Special postal ballot
This differs from a postal ballot as it is used for passing special resolutions relating to specific matters as set out in the Act, such as acquisition or disposal of assets, or takeover.
A special resolution may only be passed by postal ballot if the rules allow or if it is a requirement of the Act.
Fair Trading notice
Regardless of how it will be voted on, you must give us at least 28 days notice of a proposed special resolution. There are several special resolutions your cooperative may want to vote on, and we can send you the most appropriate form.
Member notice
You must give members at least 21 days notice of an upcoming vote on a special resolution, including the reasons for the special resolution and its effect if passed.
After the members pass the special resolution, we will send you copies of Cooperatives Form 11 - Application for registration of a special resolution and Cooperatives Form 11a - Statutory declaration in support of a special resolution. Submit them with us to register the special resolution.
Have the director and secretary sign the forms and include the prescribed fee. If we are satisfied that the cooperative has complied with the Act and the special resolution is not contrary to the Act, we will accept and register the special resolution, and issue a certificate.
Under certain conditions, you can also pass resolutions by circulating a document. Refer to the Act for more information.
Making decisions at general meetings
Depending on the cooperative rules, decisions at meetings can be passed by a majority of members. The vote can be passed by a show of hands, unless at least five members request a poll.
If the vote is tied, the meeting´s chair may cast the deciding vote (unless otherwise stated in the rules).
Last reviewed 09/12/2011 |
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