Meetings |
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An incorporated association must hold a variety of meetings, as outlined in its rules.
These include:
- management committee meetings
- general meetings
- annual general meetings (AGM).
An association’s rules can allow a member to attend a meeting using technology that helps them hear, speak and interact with the people at the meeting.
Management committee meetings
An association’s rules outline how often it holds management committee meetings. They must hold a meeting at least every four months.
For a management committee meeting to take place, a quorum (the minimum number of members required under the association’s rules) must be present.
The association can choose the best format for the meetings. However, the president must chair any committee meeting they attend. If the president cannot attend, the vice-president or another member may be nominated to chair.
Minutes must be kept of all meetings.
General meetings
General meetings can be held at any time and as often as needed.
The association’s rules should specify:
- how general meetings are called
- the quorum for general meetings
- how the meetings will run
- whether members can vote by proxy at general meetings and how they do it
- how notices of general meetings are given
- how notices of motions are given, published or circulated
- whether a general meeting can be held using telecommunication technology.
Annual general meetings
The AGM is a public statement of your association’s financial position. The meeting updates members on the association’s activities and achievements over the previous year.
By law, incorporated associations must hold an AGM at least once in each calendar year, within six months of the association’s reportable financial year ending.
The management committee, members and other invited guests can attend the AGM.
Last reviewed 01/09/2009 |
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