We can issue a sanction authorising one-off charitable appeals.
The appeal may be for a charitable organisation wishing to conduct a one-off appeal in Queensland, or may be a group of individuals wishing to provide assistance to an individual in distress.
The organisation does not need to register as a charity but must provide:
- a copy of the organisation's constitution certified by two governing body members
- a copy of the resolution or minutes where the organisation resolved to apply for registration certified by two governing body members
- a copy of the organisation's most recent balance sheet or a statement of its financial affairs.
A sanction may also be granted to approve one-off charitable fundraising appeals where there is no constitutional document. For example, we may grant a sanction if a group of concerned people wish to help someone who desperately needs a wheelchair. The appeal must only be for a short duration (less than six months) and the funds must be dispersed during or at the end of the appeal.
An alternative to obtaining a sanction is to conduct the appeal through a service club such as Lions, Rotary or Apex. These organisations should already hold a sanction authorising them to conduct the appeal. However, the club must conduct the appeal, then must include the income and expenditure as part of their financial accounts. The club must decide whether to assist you with the appeal.
Apply for a sanction to fundraise for a charitable purpose for a limited time
To apply for authorisation to conduct a charitable fundraising appeal, such as for an individual in distressed circumstances:
- complete Collections Form 5 - Application for sanction (PDF, 218 KB)
- attach a statement explaining the reason for the appeal
- include evidence of the need for the appeal (for example, a statement from the beneficiary's doctor).
- attach a letter signed by the beneficiary (or legal representative) stating that they accept the appeal proceeds
- include the name of the organisation that will receive any excess funding
- name at least three promoters, not related to each other or directly to the beneficiary, who will conduct the appeal
- include a letter signed by the three promoters stating that they are aware of the requirement to submit audited financial statements within four weeks of the appeal ending
A bank account must be opened in the title of the beneficiary. At least two people not related to each other or the beneficiary must operate this account.
There is no fee to lodge this application.
Your organisation´s governing body, or a person authorised by the governing body, must authorise all fundraising appeals in writing. The authority must contain the name of the person making the appeal and any conditions on the authority.
During the appeal, the name of the charity or sanctioned organisation and the fact that it is registered under the Act must be stated at all times when making the appeal. Where a sanction has been granted and there is no constitutional document, the promoters of the appeal will be named on the sanction certificate.
These people are authorised to conduct the appeal and may authorise other persons to fundraise, provided they do so in writing.
After expiry of sanction
Once the sanction ends, send us:
- an audited statement of receipts and payments within four weeks of closing the appeal
- the beneficiary´s acknowledgement that they received the appeal proceeds
- a statement or receipt from the organisations who received excess funds.
Last reviewed 28/05/2012